Privacy Policy

At Projekt Rising Ltd, we respect your personal data and are committed to protecting your privacy.

Our Contact Details

Our head office address is:
Stuart House, St John’s St, Peterborough, PE1 5DD
The person responsible for Data Protection at Projekt Rising is our Managing Director, Tim Davies, who can be contacted at tim@projektrising.com.

What Personal Data Do We Collect and How Do We Use It?

When you visit our website, you may submit personal data through contact forms. This data may include your:

• Name

• Email address

• Job role

• Phone number

• IP/MAC address

• Organisation Name

We collect this data to ensure the appropriate team member can respond to your enquiry and follow up as needed.

Do we use any automated decision making?

We do not use any automated decision making on our website.

Legal Basis for Processing

Our lawful basis for processing your personal data (including Google user data) is legitimate interest, specifically in providing the services you request and enabling further communications. In some cases, we rely on your explicit consent, especially for Google integrations.

Data Sharing

We share personal data with third-party service providers essential to our operations:

• Email provider: Microsoft

• CRM and chatbot provider: HubSpot

• Website host: Framer

• Google API services: Data obtained via Google's APIs is stored only as necessary to provide the requested services and is never used for unauthorised purposes

International Transfers

Some of our service providers are based outside the UK/EU/EEA. We ensure they meet GDPR-equivalent standards via:

• Standard contractual clauses (SCCs)

• Participation in frameworks such as the EU-US Data Privacy Framework

Full details are available upon request.

Data Retention

We retain personal data (including Google user data) for no more than three years from the date of last meaningful contact, unless you request earlier deletion or ongoing retention is required by law.

Your Rights as a Data Subject

Under GDPR, you have the right to:

1. Access your personal data

2. Request correction or deletion

3. Restrict or object to processing

4. Request data portability

5. Withdraw consent at any time

6. File a complaint with the ICO (Information Commissioner’s Office)

More information is available in Chapter 3 of the GDPR.

Cookie Policy

Please refer to our separate Cookie Policy, available here on our website.

Google User Data and Permissions (via our Visitor Inviter tool)

If you use features in our service that integrate with Google APIs (e.g., Google Workspace products), our application may access the following Google user data, with your explicit consent:

• Your Google account email address

• Basic profile information (e.g., name, avatar)

We use this data solely to provide the services you have opted into. A core feature in visitor inviter is the ability to send emails, to do this we require permissions to send emails from your email account in the app, we only send emails to others with their permission (e.g, a button press). We do not use Google user data for advertising or for training AI/ML models.

How We Protect Google User Data (via our Visitor Inviter tool)

We follow industry-standard security practices to safeguard your data, including:

• Encryption of data in transit and at rest

• Role-based access control for internal users

• Regular audits and access reviews

• Secure authentication methods, including OAuth 2.0

In accordance with the Google API Services User Data Policy, we:

• Do not use Google user data to develop, improve, or train generalised AI or machine learning models

• Limit use of Google user data to the specific features you have authorised

• Never share Google user data with third parties without your explicit consent